Frequently Asked Questions - PD&C
- Bidding & Contracting – we manage the selection of design and construction teams with the intent to find a best price for the customer. This usually includes architect, contractor, vendors and subcontractors but may also involve any service from commissioning to audio/visual consultants or geotechnical surveyors to mechanical equipment.
- Construction Coordination – All new construction projects will have a project manager who manages design and construction processes throughout all project phases. Each representative is an in-house representative who specializes in that project’s building type as well as its unique specifications. Your project manager will serve as the sole liaison between designers, contractors, county and owner.
- Cost Estimates – Before a project is approved by University committees and administration, a project manager will request cost estimate proposals from numerous vendors in order to find the most competitive price. Project size and scope determines the level of detail and design required for cost estimating. Consultant services may be required to uncover or plan for unforeseen conditions based on project location and adjacent facilities.
- Renovations – This service involves any work surrounding the reconstruction of a space and includes but is not limited to lighting, wall and floor restoration, equipment installation, and re-programming of spaces.
- Building Warranty Assistance – Each project completed by Emory’s Planning, Design & Construction department will require consultants and vendors to supply record drawings (as-built documents), building/equipment warranties as well as operation and maintenance manuals. These documents will assist project managers and Facilities Management in the future for troubleshooting or if a replacement or change is made to that space or building.
Capital Projects are defined as any construction project with a total project budget including soft costs (ie design services, furniture, A/V equipment, PM fees) in excess of $100,000. The capital project approval process at Emory consists of 9 major funding phases with deliverables and approvals required as specific intervals. Customer wishing to discuss a new capital project should contact Jennifer Fabrick, University Architect to define the project idea (Step One Paper) feasibility, criteria scope and program needs. A copy of the Capital Project Process is located here:
In 2001, Emory University’s trustees passed a resolution to construct all current and future buildings to achieve LEED standards. Renovations to existing buildings are completed using sustainable practices appropriate for the project scope.
A map of current LEED Certified buildings is maintained by Emory's Sustainability Initiatives website.
Emory University's Contract Approval and Signature Authority Policy reads as follows:
All construction and renovation projects or any project that would significantly alter the physical landscape of a building, either inside or outside, (e.g., moving walls, doors, or windows) or its operating systems (e.g., HVAC) must gain prior approval through the Office of the Vice President for Campus Services. All such projects must be completed according to the standard operating procedures and guidelines within Campus Services, in addition to the Capital Projects Approval Policy. Final approval for the expenditure of institutional funds on any project is subject to tiered monetary limits, as stated in the University Capital Project Approval Policy and the Emory Healthcare Project Policy, which are incorporated by reference into this policy. The Emory Healthcare Project Policy is subject to certain inclusions under the University policy.