Special Events
About the Program
Event equipment and set-up is provided through the Staging department including delivery and set up of tables, chairs, stages, lecterns, recycling and compost containers. Staging supports coordination for specialty equipment rentals such as tents, umbrellas, and poster boards.
We can only process event requests submitted 5 business days before your delivery date. Last minute requests cannot be guaranteed to be fulfilled and may incur costs. Our staff will contact you to make the appropriate arrangements once the information is reviewed and approved.
- Is submitted within 5 business days of service date
- Is outside of standard operating hours of Monday – Friday 8:00am to 4:30pm
- Exceeds 8-man hours
- Is for an Emory Auxiliary customer (e.g. healthcare, dining, housing)
- Is associated with a renovation, capital or departmental project
- Is associated with a leased Emory property or a space not covered by E&G allocation (e.g. storage facility, off campus site, auxiliary location)
Charges may vary based on the time required for equipment delivery, setup, and breakdown.
Tips for Saving
- Choose drop-off and pickup service whenever volunteers are available to set up and tear down. Since billing is labor-based, volunteer setup often keeps labor below the billable threshold.
- Schedule delivery or pickup during normal business hours for evening or weekend events. This may require approval to store equipment overnight at the event location.
- Submit equipment requests as early as possible. Requests made within one week of the event may incur additional charges.
Available Event Equipment
Not sure which equipment best fits your event? The examples below show some of the most commonly requested items available through Auxiliary Services. Equipment availability may vary based on the event date, location, and inventory.
White folding chair
A lightweight, versatile seating option ideal for ceremonies, receptions, meetings, and other events that require flexible seating arrangements.
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60" Round Table
A spacious round table that comfortably seats up to 8 guests, making it an excellent choice for banquets, receptions, and larger group gatherings.
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72" Round Table
A spacious round table that comfortably seats up to 10 guests, making it an excellent choice for banquets, receptions, and larger group gatherings.
Click to view imageHigh Top Table 32” (diameter) 43,25” (height)
A standing-height table designed to encourage conversation and networking, making it ideal for receptions, social gatherings, and event registration areas.
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6 ft Table
A versatile rectangular table that seats up to six guests and is well-suited for meetings, registration areas, displays, dining, and a variety of event setups.
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T-Stand 4ft
A freestanding sign holder commonly used to display event information, directional signage, schedules, and announcements throughout event spaces.
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Stanchion 6 ft
A portable barrier used to guide foot traffic and define event spaces while maintaining a safe and organized environment.
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Stage Pieces 4x8 ft each
Modular stage platform used to create performance, presentation, and event spaces; you can combine multiple pieces to build larger stages tailored to your event's size and needs.
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